How to Apply for Birth Death and Passport Renewal: E Governance 

Rohan Mathew

Updated on:

According to the Indian Government, registering a birth is mandatory and is something that needs to be done by every parent for their child. According to NFHS-4 (National Family Health Survey), in India, 77% of all children under the age of five, living in urban areas had registered their births and possessed birth certificates.

In rural India, on the other hand, the statistic was 56.4%. There seems to be a correlation between household wealth and registering birth certificates with 82.3% of children under the age of five in the highest income wealth group having birth certificates, and only 40.7% in the poorest.

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What are the main reasons why birth certificates are significant?

The first document 

For beginners, the birth certificate is the first document that a child would have as some form of identification. While there are documents and certificates like the ration card that connect the child with a family, this will be the first document that is truly theirs.

Needed for everything

While there are multiple uses to a ration card, including registering for various Government schemes moving forward, children need their birth certificate to register for documents that are theirs and that they would need moving forward in life.

They need their birth certificates when signing up for school or for other records, like driver’s licence, election card, PAN card, Aadhaar card and other similar certificates, that are proof of an individuals address.

Statistical information

The Government uses the number of registered births and deaths to calculate a proper mortality rate in India. This information gives the Government a better understanding of the health of the people around them. They then use this information to calculate other information and the causes of these issues.

All births are not registered, although it is mandatory. The main reason for this is only registered medical practitioner’s work on the registration process of the children who are born in hospitals. However, India being a country as large as it is, has a lot of children that are not born without the assistance of registered medical staff.

This can be quite an issue since they could have been given birth to, in unhealthy conditions, and might even miss getting their infection and proper medical shots when of age since they are not registered.

Long-distance travelling

When applying for a passport, the applicants need to provide their birth certificates, otherwise, the process will not move forward. This process will get quite challenging for people without one. It is the main document needed when getting a visa as well. India allows people to move within the country, without any documentation, but if they are moving across international borders, they have to provide their certification.

The birth certificate registration website assists a great deal with making the process that much easier. Furthermore, it also handles making changes to a birth certificate in the case that there are typos.

It allows people to apply for a new birth certificate if they lost their previous one. Overall, the website makes the process easier, completely cancelling the need for people to make multiple trips to the Registrars office.

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Applying for a death certificate through a seamless process

Whether an applicant is applying online for a death certificate or offline, they will not be able to receive a death certificate unless the death has already been registered which has to be done within 21 days from the incident to avoid additional formalities and paperwork later. After the registration of the death, the applicant can continue the process of applying for their death certificate.

A Death Certificate is a document issued by the Government, through the Registrar of Births and Deaths to the nearest relatives of the deceased. It has information relating to the individual who passed away, such as the date, time, fact and cause of death.

Registering a death is a necessity to prove the time and date of death which are needed to establish the fact of death for relieving the individual from social, legal and official obligations. Additionally, it is quite mandatory for the settlement of property inheritance, and to authorise the family to collect insurance and other benefits.

Process of applying for a death certificate

Applicants have to fill out a registration form and submit it to the Registrar to begin the application process. These forms are usually available with the Area’s local body authorities, or the Registrar who maintains the Register of Deaths, as well as on the website with an online version of the form that does not need candidates to leave their houses.

The person applying for a death certificate has to provide evidence of the death, which can be done through a hospital letter if the deceased passed away in a hospital or a certificate from a civil official who certified the death at either the crematorium or burial grounds. The applicant has to submit a couple of additional documents as well, and if they are handling the process online, they can upload them to the website.

If there was a delay when it comes to registering the death and it has been more than 21 days of its occurrence, the applicant will have to provide permission from the Registrar or Area Magistrate, along with the fee prescribed in case of late registration.

Applicants have to coordinate all these steps with the Registrar, and there are no other bodies who can issue death certificates. They can, however, coordinate the process on behalf of someone else with the same department.

Death certificates are coordinated separately across all Indian states, while they provide statistics about the deaths across the country, they handle the process state wise.

When applying for death certificate information, the process might be a little tricky and complicated, especially if the candidate is coordinating the process a long time after the actual death. Sometimes people need to apply for death certificates in hindsight since they might be needed to process multiple documents that showed up later, if the original has been misplaced, for genealogical research reasons. People have to coordinate with the correct state, depending on the location of the registration process since the details are stored state-wise. They also have to pay a fee for the same. This process can be simpler through the website instead of travelling to a different In

Some information about the Indian passport website and the types of passports

Applying for a new Indian passport through the website is probably one of the most convenient processes for anyone to follow. Unlike all the other Governmental documentation processes that take forever to complete, passports are easy to apply for and can be used as documentary evidence for various application processes as well.

How does the passport website assist candidates?

The online platform is a one-stop for everything passport related. Other than having the right registration forms to get through the process with ease, it also has information that people could need on multiple aspects of their passports.

Very often, people receive their passports with typos, errors or spelling mistakes. Making these changes is another tedious process that can be handled with multiple easy clicks on the website. It provides all the application forms to make changes to the document as well as a list of supporting documents if they are needed.

Much like other Governmental documents, passports also have an expiration date, and they need the applicant to renew it before it turns invalid. Passport renewal process, just like the application process, needs a lot of forms filled and documents submitted.

Passports are used as an official Governmental document when it comes to other application processes like applying for a PAN Card or an Election card as well. There are two reasons why this happens; since the passport has a vetting process that is handled by multiple Governmental offices including the police department and since it has all the information that a person could provide, along with all their personal information.

As mentioned earlier, passports allow the passport holder to travel from one country to the next, however, they would need a visa from the country that they are travelling to, as proof that they are allowed to visit the country. Various passports do not need visas for various countries and allow the passport holder to travel back and forth without any issues, by adding a stamp to their passport at the border.

These relationships between countries make some passports stronger than others allowing some passport holders to travel to more countries than others. In a survey conducted in 2016, Germany had one of the stronger passports allowing German nationals to travel to more countries than others.

What are the different types of passports that people can apply for in India?

While most of the passport holders around the world hold an ordinary passport, there are two other categories of passport as well. Additionally, there are add ons for foreign nationals to visit India without going through a passport process, like the OCI card.

The Ordinary Passport usually comes with a Dark Blue cover and is issued to ordinary citizens for their regular travel like a vacation, study and business trips. It usually comes with 36 or 60 pages and is a personal passport.

Official Passport comes with a white cover and is issued to individuals representing the Indian government on official business and is generally a service passport.

Diplomatic Passports come with a maroon cover and are issued to Indian diplomats, Members of Parliament, members of the Union Council of Ministers, certain high-ranking government officials and diplomatic couriers. Upon request, it may also be issued to high-ranking state-level officials travelling on official business.