Is it time to bring in a virtual assistant? If the answer is yes, don’t waste any more time. You need all the help you can get and the longer you put off hiring, the more obstacles you have to overcome. Trying to hire a virtual assistant without a standard operating procedure (SOP) is like attempting to play a new board game without becoming familiar with the rules. Not only would it lead to confusion, but it would affect the bottom line of the company. It’s crucial to create an SOP that outlines exactly what the virtual assistant should be doing on a regular basis.
Does your organization need an SOP for hiring a virtual assistant?
Every person wants to do the right thing, but people seem to have a very different idea in mind when it comes to doing the right thing. Every company must have a standard operating procedure in place to make sure that the recruitment process goes flawlessly. Effective procedures and processes are implemented when contracting services to someone from the outside. To put it simply, the company attracts and recruits the best possible candidates. If you have a clearly defined process, your organization won’t experience any hiccups. Prior to beginning the recruitment process, create an SOP. If you’re thinking about hiring a virtual assistant UK, for instance, the SOP provides direction.
Everyone needs to know what their role is, how they are going to fulfill it, and where they will fit into the organizational chart. Needless to say, providing this kind of information takes time. That’s why it’s a good idea to have a written SOP. It will considerably reduce the amount of time you spend onboarding a person. The standard operating procedure can take the form of a bullet list of simple sentences telling the reader what they should do. If you want to get creative, and have the time, you can make a visual flowchart. Anyway, make sure that once the SOP is written, someone in the organization takes a close look at it. Test it and get the necessary details.
Use the following tips to create an effective SOP for hiring a virtual assistant
If you’ll resort to the services of a virtual assistant again in the future, it’s recommended to create a standard operating procedure. It will give you and others a well-thought-of map of how things should work, besides setting expectations and outcomes. Keep in mind these tips if you want to create a Sop for your organization that will actually work.
- Make a thorough list of everything that needs to be done on a day-to-day basis and can be delegated to someone trustworthy. Even if you can do it better, you must lighten your workload. Examples of tasks you can delegate to a virtual assistant are proofreading, schedule management, video editing, content creation, etc.
- Select five tasks that take up too much of your time and describe the process from start to finish. No detail is too small to include.
- Create a Dropbox or Google Drive folder and enable sharing with your team. The virtual assistant should also be able to access the folder. If the VA has the willingness to learn, you won’t have to tell them anything twice.