How to use tools to ramp up productivity?

Rohan Mathew

The COVID-19 pandemic has introduced us to the culture of ‘Work from Home’. Even though it has helped us connect remotely, it’s becoming tougher to increase overall team performance. Knitting together a collaborative and productive team is a challenging mission, and bad performance might hinder a company’s revenue, work quality, and brand reputation. 

Nearly 85% of the world’s most well-regarded companies have expressed confidence in the effectiveness of efforts to increase employee engagement. These efforts help improve the performance of employees. One of the crucial steps which companies can take to help their employees is to provide proper technology to boost productivity. 

With the effective use of the right tools, you can build an effective digital workplace to overcome issues such as poor time management, coordination challenges, communication barriers, and distractions. These tools can help revamp productivity and support daily activities while working from home. 

#1 Ensure flexible access to information

To accomplish one’s duties on time, employees need timely access to the company’s data. In the world of work from home, this can easily be achieved with the use of cloud technology. Cloud-based networks not only transmit real-time company data at any time but at the same time ensures safety in delivery and access from multi-sources.

One such messaging app is Slack, which has transformed the way organizations communicate. Unlike email, slack enables you to have real-time conversations with any teammate in no time.

#2 Minimize communication barriers with video conferencing

Face-to-face meetings and discussions have been a part of the work culture for a long time because they help minimize the communication gap between employees and employers. Many a time it becomes difficult to transmit the true idea behind a project via documents or presentations, at that point face to face conversations help bring life to the discussions. 

The work-from-home culture has made us realize the importance of in-person meetings. However, with video conferencing platforms such as Zoom, one can connect with their colleagues and communicate their ideas freely. Their intuitive design, frictionless communication, and security promise have made their choice for many small businesses and individuals alike. 

#3 Find alternatives to paper documents

In the past, we used to sign the documents and scan them to share them further. However, with work from home, such equipment is not readily available which reduces the efficiency of work, as most time gets wasted in searching for a printing shop or a scanner. And thus, your business needs to search for better alternatives to paper, and make a switch to a paperless system.

A smart e-signature application can enable you with convenience in the way you manage your documents. Platforms such as CocoSign help cut transaction costs, together with ensuring high storage security. Above all such software is easily navigable and can be accessed from anywhere at any time.

#4 Establish a sense of community and support company culture

Business networking is the most important part of learning for an employee, as it helps him/her to effectively grow their customer base while providing them with astonishing opportunities for learning, development, and growth. 

Platforms such as LinkedIn will help your employee network with other employees in your organization, job candidates, industry experts, and business partners. This will boost their morale by enabling them to socialize with other fellows and making them feel connected with the world.

#5 Give professional look to your creative needs

Innovation and creativity are pillars of success for the most prominent businesses around the world. And technology has bestowed us with stunning options to create beautiful-looking professional designs in no time. Whether you have a professional graphic designer in your team or not these tools will help you come up with the best designs.

With apps like Canva, you can create posters and presentations with ease, thereby improving productivity at the workplace. Indeed, their designs are eye-catching and will help make your presentations more exciting and engaging.

#6 Eliminate distractions and increase concentration

Today, technology can help your remote employees to focus on work, by protecting them from distractions available on the internet. This helps maximize the output, thereby increasing the prospective result for the success of the organization. 

One such app is StayFocused, which is a free Chrome extension restricting the amount of time you can spend on various time-wasting websites.

#7 Have the right software to make use of every technology

Fax is one of the major forms of communication for most businesses, but with pandemics, it is becoming difficult for remote employees to make use of faxing services. The high cost of buying a fax machine, and other related tools is one reason. 

Yet you can fax without any tension using various online faxing software hassle-free. CocoFax is one such software, which provides its users with an all-in-one fax solution to empower smart business communications, enabling you to make use of faxing facilities from anywhere on your smart devices. And don’t worry, their highly recognized safety standards provide maximum protection in the transmission process


For a business, employees form the most valuable assets of their organization, and thus it’s important to help them grow over their fears. The key is to develop a highly motivated and productive employee base and to get rid of every factor that might make an employee uncomfortable at the workplace. Even small changes can drastically improve the level of productivity at work. 

With technological advancements, complexities we face in everyday life could ease down, which can further boost revenue gains and streamline processes for business. This will help you collect more quality work within a shorter duration of time. As, at the end of the day, the success of an organization entirely depends on the performance of its employees.